Had Enough of Your Job? 5 Tips for Writing a Resignation Letter.

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Maybe someone in your network offered you a job at a new company. Maybe you’re simply fed up with your current job and ready to start searching job boards like ZipRecruiter for something new. Sometimes starting a new job can be exactly what’s best for your career.


But when it comes to leaving your current job, make sure you do everything you can to remain professional and leave on a high note. A resignation letter may seem like a formality, but it serves several purposes outside of being the right thing to do, no matter your reason for leaving.

The main reason for sending a resignation letter is to officially inform your current employer that you are leaving. You don’t need to include a long explanation for your exit. Still, the letter should contain key information such as when your last day of work will be, possible next steps, and an offer to outline your transition to someone taking over.

Related: Landing the Job Interview: 3 Leadership Skills That Are in Demand

Following professional etiquette is paramount when leaving a job. Keep these five tips in mind when submitting a resignation letter to ensure you leave our company on a high note. (If after reading them you still need some inspiration, ZipRecruiter has some sample cards to consider.)

1. Deliver the letter personally.

Your line manager will usually be the first person you inform that you are leaving the company. Schedule a meeting to tell him you’re resigning from your position.

You can come to the meeting with your letter of resignation in hand or, if you are meeting virtually, email it immediately afterwards to record it. Your manager will guide you through the next steps and determine the best course of action for your remaining days at the company.

2. Provide your last date of employment.

It is essential to give the right amount of advance notice to leave a company. The standard in the US is two weeks from the day you inform your organization of your departure, so be sure to date the resignation letter for HR records.

That said, you should still plan to leave immediately. Your company may have your last day less than two weeks after submitting your resignation letter, so try to communicate this with your new employer and prepare financially.

Related: 3 Ways to Optimize Your Resume for Job Search Sites

3. Show gratitude.

It is important to be positive and professional in a resignation letter. Use this platform to thank your employer for the opportunities they have given you. Professionalism plays a big part in this tip because even if you can’t wait to leave, showing gratitude in your letter is still polite and helps you leave your company gracefully.

4. Offer help.

When you leave a job, one or more members of your team will likely absorb your responsibilities as a replacement until your replacement is hired. Your colleagues will greatly appreciate any effort you make to ease their transition.

Not only is this a positive gesture, but you never know when you’ll see these people again, so leaving a good impression on them can be a smart move.

5. Share your reason for leaving.

This tip is optional, especially if you don’t really want to share the reason. However, it would help if you were prepared for HR to ask for this information in your exit interview, even though you don’t need to answer the question yet. This is more of an opportunity to provide feedback to your former company. It’s perfectly acceptable to keep your reasoning vague, such as “this new role is the right career move for me at this time” or “I chose to pursue a new opportunity.” You are under no obligation to disclose where you will be working next. Use your discretion when discussing your next role.

If you’re still looking for the perfect next step to advance your career, consider taking your job search to a free job search site like ZipRecruiter. A favorite among hiring managers and job seekers alike, ZipRecruiter leverages powerful matching technology to submit your resume to top companies, improving the likelihood of finding the right fit. ZipRecruiter is ranked the #1 job site in the US1 and offers a convenient mobile app and one-touch application, so you can apply for jobs wherever you are with confidence.

Feeling emotions when sending a resignation letter is completely normal. Keep in mind that this next step is in the best interest of your career, and by following these tips, you will leave your current position professionally.

1 Based on G2 satisfaction scores as of December 31, 2020

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