How to Make a Venn Diagram in PowerPoint

A Venn diagram is a great tool for showing a logical and complex relationship between presentation ideas, groups, people, or things. And the best part is that you don’t need an expensive app to create an awesome Venn diagram. In this article, we will learn how to make a step-by-step diagram of Venn in PowerPoint.

What is a Venn diagram?

A Venn diagram visually shows differences and similarities between two or more groups, people, or things. Popularized by John Venn in the 1880s, a Venn diagram is also called a logic diagram or set diagram.

It includes two or more overlapping closed curves, often circles, and each curve represents a set of people, ideas, or things.

The following is what a Venn diagram looks like:

Does PowerPoint have a Venn diagram?

Yes, PowerPoint has a basic Venn diagram. To see this, click the Insert tab and select the SmartArt menu. In the Relationship section of the SmartArt Graphics dialog box, you can see the following basic Venn diagram.

However, this Venn diagram seems simple and has limited options for customizing fonts. Next, we’ll learn how to design an awesome Venn diagram from this SmartArt graphic.

How to Create a Venn Diagram in PowerPoint |

Here’s a step-by-step process for creating simple Venn diagrams:

1. Open a blank PowerPoint slide

Click again and open a blank slide.

Remove text blocks (click to add title and click to add caption). Then go to the View menu and turn on Rule, Grids, and Guides.

2. Add Smartart chart

Go to the Insert menu and select the SmartArt tab. Click the Relationships tab on the left side of the dialog box. Choose the basic Venn form and click the OK button.

3. Add or remove overlapping circles

When you click the OK button, a basic Venn diagram form will be added to the slide.

If you want to add a new circle to the main circles in SmartArt, click the Enter button on your keyboard after moving the cursor to the end of the third bullet of the text panel.

Press the backspace button on your keyboard after moving the cursor to the text panel if you want to delete a circle.

4. Add colors to the circles

Go to the SmartArt Design tab and change the color scheme of the Venn diagram.

For this example, we chose a color scheme from the Colorado section.

Your simple Venn diagram will look like the following. You can edit the text according to your needs.

The following steps will help you create a stunning Venn diagram with different and different colors in overlapping parts and the rest of the circles.

5. Convert SmartArt into shapes

Go to SmartArt Design and you’ll see a button to convert your SmartArt. Choose the Convert to Shapes option.

6. Ungroup Shapes

Once you’ve converted your SmartArt graphic into shapes, select the shapes and right-click. You will see the Group tab. Ungroup the shapes.

7. Combine shapes as fragments

Select all shapes and right-click to go to the Shape Format pane, then select Shape Options. Reduce transparency to zero.

Click the Text Options pane of the formatting form and go to the Text Box option. Change all margins to zero.

Select all shapes and go to the Shape Format tab. Click the Combine Shapes button and select Fragment.

You will get the following diagram after merging shapes into fragments.

8. Fill in different colors in the overlay area

Now you can select any part of the diagram to fill the color. Double-click anywhere in the diagram and go to the Shape Format tab to choose the shape fill color.

Fill in different colors in overlapping circles and the rest of the circles to create a beautiful Venn diagram in PowerPoint.

You can also easily add text to overlapping sections and other parts of the Venn diagram. In addition, you will have several options for choosing the font and font size.

Here is your beautiful Venn diagram:

How to Make Triple Venn Diagrams in PowerPoint

A triple Venn diagram includes three overlapping circles and areas. The steps above can help you create a Venn diagram with three circles and more.

The process for creating a Venn diagram is the same whether you have two sets, three sets, or four sets.

Venn diagram design options

You can use custom colors to show relationships of people, things, or ideas. Additionally, you can use two, three, four, or more circles to show the relationships of the sets.

If you decide not to use the SmartArt graphic method to design a Venn diagram, you will have more options to choose the shapes you choose. But you will have to adjust the overlapping parts yourself, which can be painful at times.

Venn diagram templates in Microsoft PowerPoint

Microsoft PowerPoint is not ready to edit Venn diagram templates for download. But that doesn’t mean you can’t access a good quality template.

You can search for a Venn diagram template online. The web is full of these templates and you can easily get one for free.

To save time, you can explore these beautiful Venn diagram PowerPoint Templates to prepare your presentations.

How to make the overlay part of a Venn diagram in PowerPoint?

You’ll need to insert circles from the Shape menu on the slide and place them on top of a Venn diagram if you don’t want to use a SmartArt graphic.

The SmartArt chart already has circles in the Venn diagram with overlapping parts.


PowerPoint is a great tool if you avoid making mistakes in PowerPoint. Now you know how to make a Venn diagram in PowerPoint. It’s time to learn other useful things, such as how to make a voiceover in PowerPoint, How to make a poster in PowerPoint, and How to create a PowerPoint roadmap to get the most out of this popular tool.

Image: Depositphotos

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