Business travel is often necessary, but it is also where companies tend to spend more. Businesses of all sizes must be financially responsible when it comes to business travel to ensure that the trip is a proper investment and that it is done in a fiscally conscious manner. Here are some of the best international business travel tips to help you save money on business travel.
Advantages of traveling for less
There are many benefits to traveling for less for business, such as:
- Cost reduction: For businesses looking to cut costs, one of the best ways to get started is to optimize your business travel.
- Increased savings: By reducing travel costs, companies can save more money and use the resource to grow their business.
- Business growth: Reducing the cost of travel allows business travelers to make more trips in general, thus increasing business growth.
The Best Money-Saving Travel Tips for Planning Your Trip
It can often be difficult for businesses to keep travel costs to a minimum, but we are looking at the top business travel tips to show you how to save money while traveling.
1. Book flights for half a week when possible
One of the best kept secrets in the travel industry is that flights don’t cost the same all week. Generally, Fridays / weekends and Mondays are usually the most expensive days to travel, so you can save money by booking flights on weekdays.
2. Avoid overseas transaction fees
One of the highest costs for companies is usually the dreaded foreign transaction fee. However, companies can make up for it by identifying credit card and bank card companies that offer benefits such as non-foreign money-saving commissions. Also, research partner banks before you leave to find out which ATMs to use, as some ATMs will charge you more if they are not a partner bank with your local institution.
3. Plan ahead when possible
This is a common tip for business travel because it helps! It is not always feasible to plan business trips in advance, but the ideal time is to book three months in advance to get the best prices.
4. Be flexible
Squares are often cheaper or more expensive at different times of the week or months, depending on holidays and other events. However, if you’re flexible with your dates and can move things around, you can often get great deals that you wouldn’t have otherwise.
5. Set a budget
Any business trip, including business, requires a certain level of responsibility. Whether you’re traveling or a staff member, setting a budget (even if it’s flexible) helps set expectations about spending habits from the start.
Top Tips for Saving Money on Air Travel
Air travel often ends up being the most expensive part of a trip, so it’s essential to look for flight deals whenever possible to find cheap flights and skip baggage fares to save more.
6. Look for cheap flights
Before booking your flight, be sure to compare your options. Many airlines offer different prices on several third-party sites, or you may find that some third-party sites have a limited selection. Be sure to compare prices with at least 2 or 3 vendors before booking.
7. Subscribe to flight deals
Depending on your location, you can find great deals and travel deals by subscribing to different mailing lists. Some are focused solely on Europe, while others are more extensive, so it may take a bit of digging to find the right one. But you can find the best price for major cities through these shipments.
8. Avoid baggage fees
Airlines cover pretty much everything, so research beforehand is crucial. One of the charges that surprise people is the rates for their luggage. This may include checked baggage charges (mainly cheap airlines) and overweight charges. Before your next trip, check your airline’s baggage requirements to avoid a random charge.
9. Do not use the airport car park
Airport parking is notoriously expensive and may incur additional charges. Skipping airport parking can make the trip cheaper, though perhaps less convenient. Compare prices first between parking garages near the airport.
10. Directly compare airline flights
The best way to get deals on airline flights is through research. Third-party websites usually offer the cheapest fares, but airlines often try to reduce it if you book directly. Before booking your final destination, check directly with the airlines’ websites to see if they can offer cheaper flights than third-party flights.
Travel tips to save money on accommodation
Hotel costs can increase travel budgets, especially if they include many additional charges. Don’t spend money on unnecessary things. We’ll look at some of the best ways to save money in hotel rooms.
11. Don’t spend money on resort fees
The type of hotel booked for business travel makes all the difference in budget. Avoiding resort fares and service costs can help budget travelers save money while traveling. In addition, motels, business hotels and other establishments may offer better deals.
12. Book hotel rooms in advance
Like airfare, an advanced hotel reservation is another way to reduce your travel budget. Many hotels offer offers such as a free night for advanced bookings and can offer cheaper room rates.
13. Sign up for hotel rewards programs when possible
If you are spending a lot of money on hotels, consider signing up for specific hotel rewards programs. Loyalty programs are of great value to frequent business travelers, including those traveling on a budget. Having a preferred hotel also makes it easier to keep track of expenses and can offer other benefits depending on the hotel association.
14. Think about location
The location of the hotel may not be as important if a city has a large local transportation network. For example, hotels near the airport or city center often cost much more and may not be worthwhile, depending on the city. Before booking, do some research on the country and the best ways to get around to help you determine which areas to look for hotels in.
Other ways to save money while traveling
If your travel budgets are still high and you are spending too much money, there are other travel tips you can consider to help reduce travel costs; Let’s look at some of the main ones:
1. Buy travel insurance
Travel insurance is a necessary part of business travel because it can help reduce emergency costs. Flight cancellations, missed flights and more are usually under the jurisdiction of travel insurance and help ensure that you do not spend tons of money on commissions and penalties.
2. Use public transport
Going back to the previous point about location, using public transportation can help greatly reduce costs. If the trip is a few weeks away, it may be worthwhile to look for rental cars, but again, it depends on the city and where you will spend most of your time. But taking local transportation can be better for budgets and encourages you to explore the city further.
3. Enjoy cheap local food
Local markets and street food are cheaper and often better than fancy restaurants. If you’re a budget traveler, be sure to explore the local restaurants and find out where the locals eat. Not only will you save more money in the long run, but you’ll also be exploring different food cultures by eating street food, especially in areas such as South America, Southeast Asia, Central America, and more. As a budget traveler, you can also consider making your own meals to save on long-distance travel.
4. Choose Cheap Activities
You should definitely explore the city while traveling, but it can be difficult to balance it with costs. But there are many fun and inexpensive activities, such as free walking tours that you can take advantage of. You can also ask at your hotel or make recommendations to other travelers about free or low-cost tourist attractions.
What is the best way to save money while traveling?
The best way to save money while traveling is to research beforehand. This includes finding hotel deals and airfare and small things that help you avoid spending money. This may involve finding partner banks to avoid charging you ATM fees, and also checking overseas transaction fees on your bank card and credit card.
How Much Money Do I Save to Travel?
Your budget will depend heavily on your return destination. It’s a good idea to research the country in advance, including average daily spending, to help you calculate how much you should save realistically. Some countries are incredibly expensive, while others can be very cheap, but it depends on the type of experience you want to have and how much you can realistically save before the trip.
More: Small Business Travel