How to Write a Follow-up Email After a Job Interview

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You are looking for a new job. You have applied to several online job postings such as ZipRecruiter. You’ve even landed an interview with a potential employer. Congratulations, this shows that the employer is interested. But you’re not done yet.


Writing a quick thank you note after the interview can make a significant difference in advancing to the next stage of the hiring process. This extra detail can emphasize the good impression you made in your interview. The follow-up reaffirms your eagerness to join the team and shows your appreciation to your interviewers.

A follow-up email is also a great way to stay on top of things. Interviewers may meet with multiple candidates over the course of a day or a few weeks, so a quick thank you reminds them of your conversation. When you take time out of your day to thank someone, they’ll remember you as a proactive person who values ​​their company’s opportunity.

Here are some helpful tips for writing a thank you note that will keep you top of mind for a hiring manager.

Set a positive tone: The tone of your thank you email should be professional and courteous without sounding too formal. These could be your future co-workers, after all, so don’t hesitate to include some personality. Be sure to express your enthusiasm for the position and again briefly explain why you are an ideal person for the role.

Please provide additional information: Sometimes interviews don’t provide enough time to discuss all of your experience relevant to a position, or you might want to craft a response from your conversation. Follow-up emails can be a platform to provide additional information that you haven’t already mentioned.

Make it short and sweet: Create a clear message that is easy to follow and get your point across clearly and quickly. You can also include a call to action for them to provide an update on when you can expect to hear about next steps.

Make it custom: Mention the topics you covered in your interview. This shows that you have taken the time to craft a message rather than using a canned response. Your interviewers will appreciate the personalization and genuine thought you put into your correspondence.

Reiterate your interest: Companies want people who want to work for them, so make your interest in the position known. Sending a thank you note is a good sign, but you can use this opportunity to end your email with an open offer for them to contact you to show your interest in the job.

Get their contact information: If your interviewer won’t share a business card or contact information, simply reach out to the recruiter or hiring manager; chances are they’ll be happy to pass it on. You can even try looking for them on the company’s website.

If you’re still looking for the perfect next step to advance your career, consider taking your job search to a free job search site like ZipRecruiter. A favorite among hiring managers and job seekers alike, ZipRecruiter leverages powerful matching technology to submit your resume to top companies, improving the likelihood of finding the right fit. ZipRecruiter is ranked the #1 job site in the US1 and offers a convenient mobile app and one-touch application, so you can apply for jobs wherever you are with confidence.

1 Based on G2 satisfaction scores as of December 31, 2020

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