Are you looking for a simple yet attractive notebook app to serve as an Evernote alternative? Zoho’s free notepad tool is a popular choice thanks to its easy-to-use interface, ad-free experience, customization and collaboration options, as well as its encryption and security features.
Named the most beautiful note-taking app on all devices, Zoho Notebook packs a variety of device- and platform-specific features into its design, while eliminating unnecessary lists and menus for quick and easy access to all notes and notebooks of a user. In fact, the possibilities of taking notes using
Zoho notebooks are unlimited.
“You have limitless possibilities for how you can use Notebook within your teams,” says Zoho Notebook Product Manager Ashok Ramamoorthy. “There will be different teams in an organization… and in each and every case Zoho Notebook has its capabilities. Regardless of how we think about it, you can definitely start using the notebook in your business.”
8 advantages of Zoho Notebook
Organization at all levels
With Zoho Notebook, notes can be organized in a variety of ways. Users can create individual notebooks or group their notes into note groups, which can also be converted into boards. So Zoho Notebook can provide a different notebook for each file, message or task so users have all kinds of ways to organize their ideas.
In fact, Zoho Notebook offers a different type of note card to accommodate the types of notes a user might take with the tool, such as:
- Smart cards
A notebook for any device
Zoho Notebook is available on multiple devices and has strong design continuity between versions. So laptop users never have to worry about an unknown version of the app, even if it’s your first time trying it on a new device. Zoho Notebook not only offers desktop versions for Windows, Linux or Mac devices, but users can also take advantage of Notebook for Web and Web Clipper versions.
The notebook even gives mobile users the ability to control the app using gestures like swiping, pinching, and swiping.
A notebook for every idea
Zoho has focused on creating premium user experiences when designing its Notebook app, so the organization offers customization of its notebooks. Users can make each notebook their own by selecting any of Zoho’s handcrafted covers. Each cover is hand-drawn by Zoho’s in-house artists based on certain drawn and digitized categories. Users can also add their own photos from their personal photo galleries to illustrate their notebooks.
In addition to custom covers, Zoho Notebook offers the ability to customize the order of note cards to keep ideas in order, assign custom colors to note cards to stay organized, and view note cards notes in grid or landscape style views.
Share notes and collaborate
With Zoho Notebook, users can securely share notes and collaborate with trusted associates. In fact, the app boasts a variety of features that enhance real-time collaboration efforts, including tags, custom permissions, and @mentions. Additionally, when there is shared or collaborative activity within a note, Notebook also provides an option to view the activity to see who created the note, how they viewed the note, edited the note, etc.
Admin controls also allow sharing with the outside
Zoho Notebook also allows for secure sharing of notes outside of an organization. With this feature, a user in an organization can share notes with external clients by controlling permissions from the administration control page. This security element includes an audit log controlled by the administrator, which can determine if there are discrepancies or other problems. The administrator can also access a feature known as version notes, which allows them to control the version history.
Like its main competitors, Zoho Notebook has been integrated with other major productivity application suites. The laptop integration, however, is highly contextual, ensuring easier access and optimized speed, both of which contribute to enhanced collaboration efforts. Some of the Zoho Notebook integrations include:
- Google productivity apps: The laptop is extensively integrated with Google Workspace and works seamlessly with tools like Google Mail, Google Calendar and Google Slides.
- Microsoft Teams: Zoho Notebook has been tightly integrated with Microsoft Teams, which has recognized desktop integration and promotes Notebook within Teams.
- Slack: Zoho Notebook has tight integration with Slack, allowing users to manage their own workflows and increase productivity.
- Zoho Apps: Zoho Notebook has been integrated with almost all other Zoho apps. For example, Zoho Mail users can associate emails with their notebooks. Likewise, Notebook has been integrated with Zoho Connect so users can start creating notes for a specific status or publish their own notes from meetings.
Privacy, security and compliance
The Zoho team has placed significant emphasis on privacy, security and compliance when developing their Notebook software. Laptop users have full control over their data while using the app, so notes taken are always available.
Zoho does not read the data, sell it, or take any other action with a customer’s notes. In addition, data is always encrypted when sent to the server and protected with the highest protocols.
Compliant with HIPAA
Zoho Notebook is also the only note-taking app that is HIPAA compliant.
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